Upload a bill or receipt

To get a supplier bill or a receipt into your books:

1. Go to Ledger › Expenses and click Add Invoice (it covers both bills and receipts).
2. On the Upload tab, choose whether it's unpaid, paid from a business account, or paid personally.
3. Drop in a PDF or image (or paste a screenshot) and TALISK_HQ reads the vendor, amount, and tax.

The document lands in Pending as a draft for you to check. Open it, confirm the details, and Approve it: approving is what posts the expense (a bill into Accounts Payable, a receipt straight to the expense). Extraction alone never posts.

If the scan couldn't find a date, TALISK_HQ fills in today's and flags it: set the real date before approving.

Typing a bill in by hand

The same window (titled Add a bill or receipt) has a Manual entry tab for a bill with no document to upload. Unlike an upload, a manual entry does not wait in Pending: clicking Add bill records it as owed straight away. It is for bills you still owe only. For one that is already paid, use the Upload tab and answer Yes to "Has this been paid?" (the Go to Upload button takes you there), so it is recorded as a receipt paid from the right account or by the right person.

The Invoice type menu labels the bill. A deposit, shipping or final invoice is recorded as owed exactly like a standard one; the type is a label for you and your accountant's export. A proforma is a supplier's quote or a request to pay in advance, not a bill you owe, so it can't be added here: the button to add it stays off while Proforma is chosen. Add proformas under Ledger › Expenses › Proformas instead, where they post nothing.

Splitting an uploaded bill across accounts

When the document lists its charges separately, TALISK_HQ keeps those lines and fills in the Split across accounts editor for you. Nothing is coded yet: the lines sit there as suggestions until you pick an account for each one and save, and until you do the bill posts to its single category exactly as before. If you have set up line rules for that supplier, the accounts are filled in too.

An older bill whose editor looks empty

Bills recorded before the split editor existed kept their line items but have nothing in the editor yet. Open one, expand Split across accounts, and it tells you how many lines the document listed with a Use the lines from the document button. That reads nothing again and changes no amount, so it works on a bill you have already paid and matched.

Re-extract line items

Faint or thermal receipts sometimes come back with no line items, which leaves the Split across accounts editor with nothing to work with. Open the bill or receipt, expand Split across accounts, and click Re-extract line items to run the reader again. On a bill that is already matched to a bank line TALISK_HQ refuses this, because reading the document again can change its amounts after the payment is recorded. Unmatch it first, or use the button above if the lines are already stored. It refreshes the suggested lines and does not change anything you have already confirmed. Once you have confirmed a coded split the button steps aside, so unconfirm the coding first if you need to re-extract.